Scanning your documents directly to a folder on a PC via the Server Message Block (SMB) protocol requires that your multifunction device (MFD) or multifunction printer (MFP) is configured to authenticate to your Windows PC.
This process will allow you to save scanned documents directly to a specified folder on your PC.
Additionally, your printer also needs to be connected to the network with a static IP Address. The IP address is needed to access the Command Centre for the MFD/Printer.
There are two ways to identify your IP address:
1) by printing a status page or
2) on the machine. Printers connected via Wireless/Wi-Fi will have to use the On The Machine method to obtain the IP address.
Printing a status page
Printing a status page is one of the fastest ways to find the IP address of the printer. The IP address can be found under the Network section.
On the machine method
For machines with a touch screen panel, the IP address can be found under System Menu > Report > Print Report > Status Page.
For machines without a touch screen panel, the IP Address can be found under Menu > Report > Report Print > Status Page.
The host name is what your computer is called on the network. It’s also sometimes called Computer name. To find out your computer name, locate This PC and click on Properties.
Your computer name will be displayed as below:
You can create a designated folder to store all your scans.
To create a new folder, right-click your mouse on your desktop or wherever in your document library you may wish to store your scans and choose New > Folder.
Give the folder a relevant name e.g. Scan.
Now right click on the folder and click on Properties.
Select Sharing then click on Advanced Sharing.
Enable Share this folder, then click on Permissions to ensure the device can locate the folder.
Select Everyone, confirm that Full Control is ticked and click Apply.
Click OK to exit.
Now it’s time to enable the scan to folder function on your printer. To do this, open Internet Browser (Google Chrome in this example) and type in your printer’s IP Address that you identified earlier into your address bar to access the Command Center.
Login with the default Admin account:
Username: Admin
Password: Admin
Select Address Book > Machine Address Book
Click on Add.
Name the contact (e.g. Scans) then proceed to enter the required information such as the host name or IP Address of the PC, along with your Windows login account information.
Perform a connection test and confirm the information entered is correct.
Click Submit to save this entry.
If you require further assistance, please feel free to contact us directly via:
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